UICOMP SGA: SGA Minutes

SGA Agenda

4/16/2014

Time 6:00pm

Location: Sugar

Head of Meeting: Jason

Minute Taker: Amanda

Members present: Cesear, Jason, Shreya, Selina, Jerome, Anthony, Ganesh, Amanda, Adam

Welcome

Committee Reports

USMC – via Kerry Storms, M2 (Vice President)

i. Open positions

1. CCSAS – need to fill position since Kerry got elected VP (he was this before getting elected)

a. Alternate of CCSAS will be open too

2. CCR – potential spot open

3. FEC – spot open

4. OSR – spot open

5. CCIA & CCA – haven’t heard back from current position holders if they want to continue in their positions yet or not (Matt Chia and Felix Yong)

a. Alternate of CCIA will be open

ii. USMC meeting – first meeting of year will be in early September, positions need to be filled by then

Treasurer’s Report

Expenses

i. 3/19 - $46.75 –SGA Meeting Food

ii. 3/21 - $135.00 – Cracked Pepper: desserts

iii. 3/22 - $166.96 – One World, Leadership Event

HPSC – gave us $1800
Current Balance: $5047.37
Total year expenses: $4352.63

Old Business

Match Day celebration recap

i. M4s liked the ceremony, class gift (water bottles), and celebration at night (@ Kellehers)

Blood Drive recap

i. Not as busy, but went well

ii. Amy Durbin is retiring – new person taking over her position

1. Tracy Hemingway Welch (tracy.welch@redcross.org)

2. Pick a tentative date for first blood drive next year over summer

3. Transition new M2 SGA reps into blood drive/ give Tracy their contact information

Election of OSR Rep

i. Discussed at last SGA Meeting

ii. Jerome talked to Mindy and will follow up with her

Update on Senior Week events

i. Sent out sign-up for events to M4s today

1. Will send out to M2 and M3s later

ii. Schedule

1. Sunday 27^th – paintball

2. Monday 28^th – go karting and mini-golf 12-4pm

3. Monday 28^th @ night – Pitch Karaoke

4. Tuesday 29^th – Camping

5. Wednesday 30^th - Kickpaoo Winery tour and tasting

6. Wednesday 30^th @ night - Kellehers

7. Thursday May 1st- service project

iii. Will send out official Senior Week schedule soon

Senior Sell-Off

i. Seniors to post things they want to sell

1. M2s/M3s got sent email of things to buy

2. M1s – link posted on their fb group

ii. Also posted on SGA blog

New Business

Next SGA meeting likely to be in July, when current M2s come back for M3 year

Adjournment

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SGA Meeting Minutes

3/19/2014

Time 6:00pm

Location: Student Lounge

Head of Meeting: Meghna and Jason

Minute Taker: Amanda

Members present: Jerome, Anthony, Amanda, Selina, Adam, Jason, Meghna, Shreya, Rollin, Cesar

Welcome

Committee Reports

UMSC – Report from Riana Riffle

i. Admissions

1. Admitted students given student made videos for each campus after acceptance letter and a few weeks to make campus ranking decision

ii. Chicago Campus Step 1 Prep – “10 for 15 committee”

1. Students found new program helpful, increased scores in Chicago campus

2. Talk about recording the sessions and distributing to other campuses

3. Peoria follow up on this – no ultimate decision

iii. Social Media Guidelines – Dean Rowe

1. Basically just using common sense with social media

iv. Up To Date subscription

1. Renewed for next year

2. After that – still being debated because it will be very expensive

v. Global Health Initiative

1. Program for M3s interested in international rotations

vi. Faculty – Humanism in Medicine

1. Recognize our nominee Dr. Mischler at our upcoming awards event

vii. Clinical Form revisions

1. Add descriptive words with check boxes

2. Before form never stated what 1-4 meant

viii. Faculty Annual Review – prepare teachers with their expectations are

ix. Medical economics survey – looking for feedback to incorporate Medical Economics into our curriculum

x. OSR rep (Organization of Student Representatives) – student part of AAMC

1. Position on USMC exec board as primary rep

a. 3 year position – up to local gov’t on how to fill position

b. Need to figure out timing of election because current M4 is leaving and person to fill position won’t have a transition period

Treasurer’s Report - Jerome

Expenses - totaled $1015.30

i. Avanti's: 2-13-14 SGA meeting - $39.30

ii. Qdoba: Radden Financial Management - $334.86

iii. Office Max: 4 Document Frames - $25.40

iv. Avanti's: Dialogue with Deans 3-11-14 - $269.30

v. Halo: Imprinted Sports Bottles / class gift - $346.44

Last month, we had a remaining balance of $4611.38
SGA has a current balance of $3596.08
No BAC update
Last month – charged $22.40 twice for waste management – were actually left over charges from November and December

i. This charge will be moved to plant operations from now on

Old Business

Radden Financial Institute on Feb 26

i. Well received presentation

ii. Very useful – tips about managing debts and planning

Dialogue with the Deans on March 11

i. Dean Rusch – talked about JUMP center and how we are trying to get it in the curriculum

ii. Dean Aiyer – importance of graduating medical student survey

1. Ideas to get more participation

a. Chicago gets a bookstore credit to fill it out

b. Peoria – ordering food for seniors and have ‘event’ to have them fill it out all at once

UMSC Meeting on March 15

i. Summary given by Riana (see above)

M3 Lottery on March 17

i. Felix and Cesar did a good job

ii. Trouble seeing the small numbers on the screen

1. Idea for next year – using a live google doc so people can keep track on their computers?

iii. Put names instead of numbers on track list

iv. Warn class next year that it goes quick – be on time!

v. M4 electives – using a computer algorithm instead of lottery starting with Class of 2016

Match Day Plans & Senior Week Planning update

i. All classes welcome to everything

ii. Friday – Match Day

1. SGA celebration 8pm at Kelleher’s – deserts served

iii. Senior Week

1. Sunday April 27^th – Paintball, lunch, evening potluck/BBQ, senior video

2. Monday April 28^th – Go Karting, Minigolf

3. Tuesday April 29^th – Camping and Canoeing

4. Wednesday April 20yh – Kickapoo Winery Tasting, “rollin’ around Main Street”

5. Budget: $2000-3000, so far about $1250 being used

Social event with all 4 classes during week of GOT Applications (April 14-18)

i. Only 10 M1s interested – not enough to host a large event

ii. Assess if there is any growing interest, what days people are coming about one week before

1. Most likely just keep it an informal/casual event

Dean’s Mailbox

i. Letter from M3 regarding James Scholar presence in M4 lottery

ii. Jason wrote a response that is going to be sent out to the M3 class

iii. Decision was not made by SGA – was made by James Scholar and Curriculum committee

New Business

Brian Jao (M2) to discuss post-test reviews

i. All-College Curriculum Committee made decision to stop the reviews

1. Main reasons because Chicago doesn’t have the faculty to do the same

2. Differences between the campuses causes accreditation problems

a. Doesn't have to be the same, just has to be comparable

ii. Peoria wants to get this back – Brian presented at meeting to discuss how to go about this

1. Main rules – can’t dedicate faculty time for contact with students, can’t give actual text of questions

iii. Will present this to local CIA committee to try and get momentum to bring to higher levels

1. Find a faculty member that will back this an work with students to promote agenda

iv. Need to present model that demonstrates the need for faculty feedback on questions while not breaking the rules

1. Ideas: Virtual Review? Feedback in Benware?

2. Get voices from other campuses too

Mess in study room A-224

i. Jerome and Dean Rowe talked with Wally/took care of mess

Election of OSR rep

i. Mentioned above by Riana

ii. Need to elect an official before Mindy (M4) leaves

iii. If we wait until fall when normal elections are, then Mindy won't be here to transition them

iv. OSR rep gets sent to national conventions and regional meetings – talk about issues that affect med students across the whole country

v. Possibly hold unique elections?

SGA Website updates (Shreya, Rollin)

i. Peoria curriculum committee and social committee

Reminder:

i. Blood Drive: April 7^th from 12p-4pm setup from 11a-12noon

1. Need to publicize/ send out apt sheets again

ii. Last SGA Meeting – April 16^th

1. Will be at restaurant Sugar at 6pm

a. 826 SW Adams Street, Peoria IL – (309) 676 - 0848

Other?

i. Ganesh – organize a senior sell off for furniture exchange

1. Saturday April 26^th

2. Google doc/put on blog to advertise

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SGA Minutes

2/13/2014

Time 7:00pm

Location: A-200-2

Head of Meeting: Meghna and Jason

Minute Taker: Amanda

Members present: Meghna, Jason, Adam, Ganesh, Rollin, Felix, Amanda, Selina, Anthony, Jerome

Welcome

Committee Reports

UMSC

i. Recognizing Dr. Mischler at Senior’s Award Ceremony in May

Treasurer’s Report

6 expenses totally $752.35

i. Skate Palace Welcome Back Party

1. $100 – deposit

2. $360 – rest of party

ii. $199.20 – Avanti’s – What’s next for the M2s?

iii. $48.35 – January SGA meeting

iv. $22.40 x 2 Waste Management bills = $44.80

$4611.38 left

Old Business

Blood Drive report (M2s)

i. Went well and more smoothly than the first

ii. Next Blood Drive Monday, April 7^th from 12-4pm

1. Set up 11am-12pm

Dialogue with the Deans to be held in evening on Tuesday, March 11^th

i. Need to order food – last year around $350 spent

ii. Potential Discussion Points:

1. Dr. Aiyer: About important M4 survey – feedback about school

2. Dr. Rusch

a. What does her job entail?

b. JUMP center – big talking point of interest

c. Affordable Care Act – how will it affect us as students, residents, and in our careers?

d. Adding more residency/fellowship programs to the school?

3. Any questions for Dr. Rowe or Dr. Miller?

iii. Need to tell deans the talking points at least 1 week before for preparation

Social event with all 4 classes during week of GOT Applications (April 14-18)

i. M1s can submit GOT apps starting Wednesday April 16^th

ii. M1s have no class on Thursday April 17^th

iii. Gauge interest for possible social event on Wednesday evening

Dean’s Mailbox - nothing

New Business

UMSC Meeting to be held in Peoria on March 15th

i. Peoria is hosting - will be at Jump Center

ii. Jump center to cater breakfast and lunch – must order through them

iii. Get head count for attendance from Brian

iv. Peoria SGA members – try to be there!

M3 Lottery

i. Monday March 17^th, 1 pm

ii. M3 SGA members to run it, should take no longer than an hour

Step 1 Panel

i. March 18^th in the evening

1. There will be food

2. Time TBA depending on older students

ii. Ran by upperclassmen/student advocates

1. Split up into small grounds depending on different study plans

2. In the past years a successful event

Match Day Plans & Senior Week Planning

i. Meeting on Wednesday March 5^th at 8pm to meet about this

ii. Jamie will be email M3/M2 SGA members to volunteer for help

iii. Match Day – March 21^st at Weaver Ridge Country Club

1. Seniors – what is your envelope opening preference?

2. M2s- TBL this morning, talk to Dr. Veeder to get excused

Senior Class Gift

i. In past, business card holders, coffee mugs

1. About $5 a person, plus shipping. SGA pays for this

2. Need to decide soon to get gift before match day – M4s to meet and decide

SGA Website updates (Shreya, Rollin)

i. Social events committee and curriculum committee

Reminder:

i. Financial Counselor (Radden Institute), Wednesday, Feb 26^th

1. Dinner at 530pm, event begins at 6pm

2. Need to plan food and publicity

ii. Next SGA Meeting – March 19^th

Other?

i. Leadership conference March 22^nd: 9am-1pm

1. 4-5 speakers including Dr. Tudor, Dr. Fernandez, Dr. Wickham

2. This year spent $77 for info session

3. Need food for 25-30 students for actual event ($150-200)

ii. Happiness Retreat – Saturday February 22^nd from 1-4pm

1. $10, Emailed to list servs

iii. Alumni database?

1. Online match lists on Peoria website

2. Chicago campus has large/searchable online list

3. Project- combine last 5 years of match lists to put on website?

Adjournment

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SGA Minutes

1/15/2014

Welcome

Committee Reports

UMSC

i. Gold Humanism Nominee -- Dr. Mischler

1. Rockford nominee won, but we still want to recognize Dr. Mischler at the Peoria Awards Event on May 1^st

ii. UMSC Meeting in Rockford on 1/11/2014 – Recap by Riana (M2)

1. Discussion: what each campus is doing about the economics of medicine – Peoria has the patient safety program, M3 family med, M4 capstone program. Want discussion from students about what more to do

2. HPSC travel grant – any student can get travel grant for up to $200

3. UMSC Video Contest

4. Up To Date – gone after next year due to cost increase

5. WebX session at noon – not well attended by students

a. Discussed grade changes and how to better implement across the 4 campuses

Treasurer’s Report

2 costs total for $650.02

i. $50 One World – last SGA meeting

ii. 30/30 Coffee gift cards - $600.02

Balance: $5363.73
BAC

i. May have additional $1200 to use for travel expenses because M3 orientation was paid for by Office of Academic Affairs

ii. 3 Travel requests – give $700 to each

iii. Relationship Dinner event being hosted by Wellness Committee

1. Ashley W (M2) gauging interest of classes to start planning

2. SGA willing to assist around $200

Old Business

Welcome back party (Roller-skating) – Recap

i. 21 people showed up, those who did had fun

ii. Venue was far away, also bad weather – things to consider in future

iii. Problems with venue owners – some miscommunication about payment, settled now

M2s – What’s Next? – Recap

i. Almost everyone in class showed up. Successful event.

ii. Useful to have older students present

Dean’s Mailbox - nothing

New Business

Dialogue with Deans Rusch, Rowe, Aiyer, Miller – Date?

i. Possible dates: March 10-14, March 24-28

ii. Meghna will email Deans about date availability

UICOMP academic priorities and initiatives (e.g., inter-professional education event)

i. Interest in doing events that involve more medical professions

ii. Talk about an event on April 15^th with both medical and nursing students at JUMP center

iii. Led by academic leadership of medical and nursing students

iv. Does SGA/USMC want to be involved?

v. Overall – there’s interest in hearing more info about such an event

AOA Visiting Professor April 9-10, 2014

i. Head of curriculum at SLU, coming to Peoria to walk about wellness, humanism, patient safety

ii. Will be giving a presentation and doing grand rounds with OB/GYN residents

iii. AOA is paying for it all – except for any food bought for a student event (Dean Rowe’s office will pay for it)

Admissions second-look day

i. For people who are already admitted and assigned to Peoria

ii. Faculty would rather have recruiting event for people to choose the Peoria site, but that’s difficult to do with how the admissions process is set up

iii. Might not happen this year, having trouble picking a date – Dean Rowe will keep us updated

Academic advising structures

i. Dr. Aiyer revamping how academic advisors are chosen

ii. Creating teams of advisors – 2 core clinical advisors and then 5 students who stay with them their entire med school career

GOT applications

i. Glen Oak Towers taking more medical students

ii. Accepting applications April 14^th-18^th for Peoria students, M1s cannot start bringing in apps until Wednesday of that week

iii. Keeping list from last year

iv. Possibly have an event on Tuesday evening for the M1s who are planning on applying to GOT? Gauge interest from Class of 2017

Senior Week and Match Day – 1^st meeting: M4 Reps will meet Monday January 20^th, 8pm

i. Open forum meeting – all are welcome to come

SGA Website updates (Shreya, Rollin) – not present at meeting
Reminder:

i. Next SGA Meeting - ~~Feb 19^th, 2014~~

ii. Moved to Thursday February 13^th at 7pm to deal with schedule conflicts

iii. Financial Counselor (Radden Institute), Wednesday, Feb 26^th

Other?

i. Leadership Certificate Conference: March 22, 9am – 1pm

ii. Blood Drive

1. January 31^st: 10am-3pm, set up at 9am

a. Anthony is emailing out google doc for appointment sign up

2. April 7^th: 11am-4pm, set up at 10am.

Adjournment

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SGA Minutes – 12/11/2013

I. Committee Reports

II. Treasurer’s Report

a. 2 expenses totaling $599.15

i. Last month’s SGA meeting - $38.65

ii. Holiday Party - $560.50

b. $6013.75 left

III. Old Business

a. 30/30

i. Hope to have gift cards when we come back

b. “M2s – What’s Next?” to be held on January 13^th, noon – 12:50pm

i. Selina is ordering food

ii. M3/M4 advocates were emailed the M2 questions

iii. Still need older student volunteers

c. Holiday Party – recap

i. Good turnout, good food. Organize talent show better for next year.

d. Radden Educational Institute

i. 2/26/14 at 6pm – Financial planning sessions for M4s

ii. $333.84 spent on food last year, looking to spend around the same amount this year

e. Dean’s Mailbox

i. Nothing

IV. New Business

a. Welcome Back Party in January 2014

i. Selected date: Thursday January 9^th

ii. Jillian’s is closed, need to find new venue

iii. Possible ideas – Roller rink, Ice skating, another bar?, Bass Pro Shop bowling alley, Ulrichs, Black Rabbit, Kellehers, any other fun places you can think of??

1. The event is happening before our next SGA meeting so it will need to be worked on over winter break via email communication

2. Need to call venues and see if they are available

3. Venue also needs to be able to provide food for a large group of people

iv. Last year spent $544. Aiming to spend $500-600 again

b. Next USMC meeting will be held on Saturday, January 11^th, 2014

i. Web based meeting

ii. Not in Peoria anymore, so we do not need to provide food or reserve a room

c. SGA Website updates? (Shreya, Rollin)

i. Committee updates to be sent to Anthony

d. Next SGA Meeting – January 15^th, 2014

V. Adjournment

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SGA Minutes

11/20/2013

Welcome

Committee Reports

UMSC Meeting Debriefing

i. Danny reported the 2 main issues were discussed

1. M3/M4s – Should they renew Up To Date and DynaMed?

a. Currently costs $30,000 a year just to have these resources at the school (this is not discussing at OSF) but they are going to start making the resources available on phones and computers and the price will increase up to $200,000. Do we keep both? Only keep one? Send out survey about student usage of resources

2. M2 – the new grading system

a. There have been problems from campuses implementing the new grading system of the MPL. (Instead of a certain pass %, all course coordinators vote on what each question is worth and what a “minimally competent med student” would know. Peoria already does this; it’s the other campuses that are having problems). Students don’t like not knowing MPL before the test. Also, student reported problems of what we are actually supposed to be learning. The learning objectives are the same for all 4 campuses, but each campus has its own learning tasks. This makes studying confusing.

b. Also was discussion about the library renovations in Urbana, and potentially a new location for MSB in Urbana

Treasurer’s Report

Last month’s expenses: 2 events costing $378.60 – Avanti’s for Dialogue with the Dean and last SGA meeting dinner. $6612.90 left

Old Business

30/30

i. Will cost $600 for a $5 gift card and 10% discount until the end of the year for each student. We liked this.

Celebration of Excellence—recap

i. Went very well, faculty appreciated the students showing up/being involved. Maybe more student mingling in the beginning for next year

Dr. Eldon Trame (ISMS President visit)—recap

i. Around 10 M2s showed up. President discussed the future of medicine, and why students should get involved with the society.

ii. Idea to vote for 1 or 2 student representatives from the med school to go to their monthly meetings and report back to us

M2s-What’s Next?” to be held on 1/13 12:30-1:30p

i. Decided it should be a SGA sponsored event. Selina is in charge of setting up the food for the event.

ii. Dean Rowe has a lot to cover with in an hour, have to be clear with students that this is a very brief and general overview

iii. Appears to have a schedule conflict now, Dean Rowe is going to work on changing the time of the event (but not the date)

Holiday Party to be held on 12/6 at 7:30pm

i. Applicant interviews that day, come the night before to decorate.

ii. Ask for Tornado relief donations at party – decided that Red Cross would be the best to donate the money to.

iii. Will there be a talent show? Send out email to classes to see if there’s any interest.

iv. Need to decide on food – last we $450 was spent

Dean’s Mailbox - nothing

New Business

Radden Educational Institute

i. Talk for senior medical students about paying off loans, long term savings, budgeting during residency

ii. $333.84 was spent last year

iii. We want the event to happen again, need to choose a date (last years was in February)

College Committee on Student Awards and Scholarship

i. Only one person from UICOMP responded: Mario Gutierrez, M3

1. Congrats! He got the position.

SGA Website updates? (Shreya, Rollin)

i. Library committee meeting minutes, BAC meeting minutes, Social committee meeting minutes. Anthony – you’ve got some work to do

Next SGA Meeting – Scheduled for Dec. 18

i. Decided to move up to 12/11, 6pm, in the lounge because of M2 exams and M3 Shelf.

Apparel Sale

i. Urbana M1s have an apparel sale going on right now.

ii. Ask for order forms by next Tuesday (11/26)

iii. Shreya will give Alina the orders and we can give them the money when we pick up the clothing in December

Adjournment

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SGA Minutes

10/16/2013

Welcome

Committee Reports
Treasurer’s Report

This month’s expenses - $206.09

i. Jimmy Johns at Leadership Conference Meeting

ii. SGA 9/18 Meeting

iii. 3 Waste Management deductions

iv. Thank you cards for Residency directors

$6991.50 left
BAC update

i. Sustainability fee costs SGA $240/year. Dr. Rowe is looking into it being filed for payment through UIC’s Sustainability Initiative so SGA doesn’t have to pay it

ii. 2 students getting money for research presentations

1. Up to $750, and $690 for the 2 students respectively

2. Withdraw from HPSC first

Old Business

Residency Interview Panel on 10/2 —Recap

i. 8 program directors attended, went smoothly

ii. Improvements for next year: 2 microphones, invite more program coordinators – they provided a helpful perspective

OSF Cost Reduction Initiatives (coffee & cookies in student lounge)

i. Coffee and Cookies removed from student lounge

ii. Too much for SGA to cover these costs to keep the service

iii. SGA could potentially provide a Keurig?

1. Send survey to all classes to gauge interest

Sweet Cece’s vs. 30/30

i. Manager agreed to set up similar deal to last year (2 free drinks + 10% off all year)

ii. Cost ~$500 last year, Meghna will get quote soon

iii. Suggestion to move these funds to cover the OSF Student Lounge

1. Would only benefit M3/M4s and would barely cover any of the costs.

2. OSF Student Lounge treats costs ~$5000 for the year, the $500 from this program would not go far

Margie’s update

i. 20% discount. Emailed out to all classes

College Committee on Student Awards & Scholarships—any nominations?

i. Unfilled position still, Jason is compiling the nominations

Dialogue with the Dean

i. With Dean Azar on 10/16- Recap

1. Dean Azar not as specific as students wanted

2. Talk was more about his philosophy on teaching and raising money instead of direct initiatives we will see within the UICOM.

3. It was not a structured presentation

4. Future: Be more specific with what we want and tell Dean Azar

ii. With local Deans

1. Potentially on 11/19 (?) in the evening

a. Deans will be much more specific

b. Poll to see if there’s any specific topics M2s want to hear about after we get a date for the event

2. Dean Aiyer: AAMC survey that M4s take to evaluate their medical education, the results from the class of 2013, and the importance of filling out the survey

a. Encourage M4s to fill it out!

3. Dean Rowe: ?

4. Dean Rusch: What does the Dean of UICOMP do? How is the Jump Trading Simulation and Education Center being used (How will medical students benefit? how can medical students help out or participate?)

Celebration of Excellence on 11/13 at 5:30pm—Volunteers needed

i. Event that gives awards to notable faculty

1. Event Schedule

a. Appetizers at 530, SGA members as meet and greeters

b. Light Dinners

c. Awards

ii. SGA’s role at event

1. All members present at event (wear white coats)

2. Write blurbs about the faculty who win and read it out loud

Dean’s Mailbox

i. Nothing

New Business

“Relationships in Medicine” panel and dinner—SGA to co-sponsor?

i. Well attended event in past, but expensive

1. 80-100 people attended, cost $1700 previously

ii. Students enjoy event and think it provides helpful insight

iii. Co-sponsor with Wellness Committee – contribute about $200

1. If too expensive have people pay for themselves? Host at school instead of restaurant?

iv. Ask student input for what type of doctor couples we want to see

1. In past: 2 doc couple, couple with 1 doc, 1 with children, 1 without children

“What’s Next” program for M2 students

i. Subcommittee Meeting this upcoming Tuesday at 4:15pm with M2 SGA members

Annual Policy Notice

i. “Where to find policies”, sent out every year

ii. Adding ‘report mistreatment in the clinical setting’ for M2s to anonymously submit

Financial Aid Open House on 12/11—Location and format?

i. Informal event where students can drop in and talk, ‘open house’ format

ii. Potentially stop at both the med school building and the hospital (for M3s and M4s)

SGA Fall event—Talent show? Holiday Party?

i. Tentatively Friday, 12/6 in the evening

ii. Last year’s event: Holiday party

1. Cost $456, well decorated, white elephant gift exchange

iii. Talent show?

1. Can’t spend SGA money on alcohol, only food

2. May be expensive

3. Location (maybe Richards because they are our friends?)

a. Make phone calls to try and find a place that would cheaply host this event

b. Tentatively plan to have at the school, but it someone finds a better venue that is reasonable we can do that

iv. Combine the two and have a Holiday themed Talent Show Holiday Party?

1. If at school then we can preset up the room furniture because there are student interviews that day

SGA Blood Drive—pick January date

i. Tentatively Friday 1/31

SGA Website updates (Rollin, Shreya)
Next SGA Meeting – November 20th
Other?

i. Flu Shots at Family Clinic – multiple student complaints

1. Dean Rowe will bill the school if insurance doesn’t cover it

a. Students must report bills

2. Problem Solving ideas

a. Possibly get nurses to come to MSB next year and do it?

b. Talk to Sue Meggaly (manager at FMC) with problems

c. Do paperwork during orientation to make it a quicker process

Adjournment

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SGA Minutes

9/18/2013

Welcome

Committee Reports
Treasurer’s Report

BAC update

i. 4 student travel requests approved, $300 each

ii. Tickets to Broadway/Symphony – many extra tickets still left

1. Will continue to allow students to submit event request sheets who have not done so yet, on a first-come, first-served basis via emailing Judy

iii. No M2 USMLE Prep session on Thursday Sept 19^th

iv. $7,197.59 left inSGA budget

HPSC funding update

i. Approval for $1800 in reimbursements

Old Business

UMSC meeting September 14^h Chicago campus / Illini football game – recap

i. Jason as well as M2-M4 UMSC reps were there (Riana, Danny, Mindy)

ii. Take away ideas from meeting:

1. Student work hour restrictions decreased to 16 hours in a row

2. Rate for unsubsidized loans set at 5.41%

3. Peoria campus lost M2 exam review sessions that previously happened after exams in the afternoon of exam days. This was LCME’s choice in attempt to make the different campuses more similar. Chicago knows we are not happy about this, and is open to ideas from everyone to meet somewhere in the middle.

4. Try to make continuity of positions for an easier transitions

5. Jason/UMSC reps will send out a highlighted summary of what happened at meeting to send out to all classmates

iii. Football game: Fun, but an Illini loss. Good deal for price paid

iv. Jason is going to talk to Jin (M2) about payment to UMSC for subsidizing ticket prices, still needs a final head count, but it will be a max of $102.

SGA Blood Drive – recap

i. Donated 21 units of blood, which was our goal

ii. Unfortunately Red Cross staff arrived late and moved slowly resulting in long waits for people with appointments

iii. M2s will email Amy regarding this with concern for future blood drives

iv. Tentative Dates: Jan 31st and April 11^th but subject to change when the M2 schedule is released.

UMSC positions still needed

i. Rep: CCSAS (Student Award and Scholarship) still needed

1. Will be decided similarly to how previous CCIA and CCA were selected

ii. Alternates: CCIA, CCSAS, CCR, FEC

1. USMC will select 1 alternate for each

Dialogue with the Dean – updates?

i. Dean Azar is no longer available on October 16^th like originally intended

ii. Tues 10/1, Wed 10/2, Tues 10/15, Wed 10/16, Tues 10/29, Wed 10/30 are possible dates to propose to Dean Rusch for a regional dean meeting

1. Possible topics: Utilizing JUMP Simulation Center, “What do you actually do?”

a. Jason is attending Executive Committee meeting next Monday and will contact us after for more topic ideas

iii. Discussions for potential ‘Dialogue with the Dean’ topics prompted idea for a SGA sponsored lunchtime talk targeted to M2 class about what happens in M3/M4 years.

Residency Interview Panel – Wed Oct 2^nd at 6pm at OSF 700 Auditorium

i. Continue to recruit PDs and publicize

ii. Room reserved from 5pm-9pm for set up/clean up

iii. 2 physicians and 3 program coordinators confirmed so far

3030 vs Sweet Cece’s

i. 3030 chosen

ii. $800 spent last year

iii. Deal: get 10% off all year

iv. Meghna will take care of this next week when she comes back

Celebration of Excellence (Wed, Nov 13^th) – Volunteers needed

i. SGA members are preferred to volunteer at event

ii. Recognizes achievements within the college

ISMS President (Nov 20^th) – updates?

i. Inform student interest groups (AMA) and student committees

Dean’s Mailbox

i. Empty

New Business

SGA Fall event? Talent show?

i. Plan to repeat holiday party in December with Secret Santa, food, and giving tree set up by Peds interest group

ii. Talent show up in the air?

1. Previous years talked about hosting event similar to M1 talent show at Rhythm Kitchen

2. Don’t know when it would happen – Fall would be better for M2s, Spring would be better for M4s

iii. Snowball is officially set for March 8^th, 2014

White board / Chalk board in student lounge area?

i. Proposal from BAC to add white board in student lounge to prevent further writing on windows

ii. Also proposal to remove pool or foosball table. Not everyone agreed.

Next SGA Meeting – Oct 16, 2013

i. Pick date for Holiday party

Other?

Adjournment

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SGA Minutes

8/21/2013

Welcome
Committee Reports
Treasurer’s Report

BAC update

i. $5,800 given to SGA for this academic year

ii. This month’s expenditures:

1. $163.95 spent for M2 orientation breakfast

2. $238.46 for welcome back party @ Richard’s

Total amount we used last year for yearly events

i. We need to contact HPSC to find out how much funding we will get

1. Rollin will be contacting them soon

2. $1,751 was given last year – hopefully the same amount this year

Old Business

Elections

i. co-presidents, co-vice presidents, secretary, treasurer, quartermaster, SGA blog webmaster

ii. RESULTS:

1. Co-presidents: Jason Lang and Meghna Motiani

2. Co-vice presidents: Shreya Kanabar and Rollin George

3. Secretary: Amanda Mulcrone

4. Treasurer: Jerome Tiu

5. Quarter Master: Selina Sandoval

6. Blog/webmaster: Anthony Simone

SGA blog, Dropbox – http://www.uicomp.blogspot.com/
UMSC positions: CCIA and CCA

i. We need 1 rep. for each position (not 1 from each class)

ii. Jason will send out ballot soon with nominees and accompanying paragraphs

iii. Alternate position is available for 1 person from any site for CCIA, CCA, and CCSAS

1. Interested students should email Brian Bamberger bambergr@uic.edu

Selection process for UMSC representatives to College Committees
UMSC coordinated social event (Illini homecoming football game Saturday Sept 14^th)

i. SGA has decided that we will subsidize UP TO 34 tickets because 34 students expressed interest from the start (we will subsidize less if there are less than 34 going)

ii. Others are free to join but must pay the extra $3.00 from their pocket

Event ticket lottery – Shreya

i. Shreya and Selina will coordinate the lottery after forms are submitted by all classes

ii. Will send out results when done

Welcome Back Party – recap

i. Richard’s did not know we were coming for whatever reason

ii. M2’s only got 1 email (the morning of) about the welcome back party

iii. Idea brought up to have advocates send an email to their M2 student to make it more personal and have a better M2 turnout

All-campus winter ball – thoughts?

i. SGA not interested for multiple reasons (long drive in winter, students will only mingle between their respective campus, Chicago only willing to hold event in Chicago)

ii. Alternative idea brought up to have a mix-and-mingle event about URP campuses

Dialogue with the Dean – Dean Azar?

i. What other dates for regional deans?

ii. Dean Azar will be in town October 16^th – would a daytime date work?

Dean’s Mailbox

i. Empty

New Business

ISMS President (Dr. Eldon Trame) visiting Peoria on November 20^th

i. Inform student groups (e.g., AMA)

ii. He would like to meet with students for a half hour session (e.g. 3-3:30 or 3:30-4)

iii. Doesn’t have to be whole student body but possibly leaders of student groups

SGA Blood Drive – M3s transition M2s, date?

i. Next blood drive is September 13^th

ii. A-100 and A-200 are not available – blood drive will be held in lounge upstairs

iii. M2’s will contact Amy Durbin regarding this

Leadership Certificate Program

i. Update from Ganesh

Residency Interview Panel – need to plan a date

i. Usually held in first week of October

1. A date should be chosen ASAP as program directors are very busy

ii. Need to contact Program Directors

Next SGA Meeting – September 18^th, 2013
Other?

i. Question was brought up whether SGA money can be used for food for USMLE prep session – answer is YES

Adjournment

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SGA Meeting Minutes

4/17/13

Time: 6pm

Location: Student Lounge

Head of Meeting: Meghna and Jason

Minute Taker: Shreya

Members present: Meghna, Jason, Ed, Bindu, Shreya, Rollin, Adam, Cesar, Felix

Welcome

Committee Reports

UMSC Rockford Meeting Report

i. Improvement of clerkship environment summer “homework”

1. To make M3 and M4 hospital environment more positive

2. SGA needs to help urge students to respond to graduation questionnaire

3. This is not a huge, terrible issue but an ongoing concern

4. Question of anonymity in submitting evaluations needs to be addressed

5. Surgery evaluations due 8 weeks after rotations so students are hesitant in writing the truth about their interactions at the hospital

ii. UMSC elections results

1. Peoria representation on 2013-14 UMSC board: Mindy Colgrove – Secretary, Incoming M2 (unsure of name) – Historian/Webmaster

2. Peoria College Committee Position elections will be held in August.

a. Positions already filled. Chris Verdick –CCR, Bola Olayinka – FEC, Kerry Storms (incoming M2) – CCSAS and CCSP. Vacant positions CCIA and CCA

Leadership Certificate Program – No updates
List of Student Research titles Update – Ed, Chris V.

i. Survey for James Scholar will be sent out and this will be attached with it

Treasurer’s Report

Update on Unknown expenses mentioned at last meeting
2 expenses this month totaling $430.97

i. Black rabbit $390

ii. One World for last meeting $40.97

iii. Balance $2019.66

iv. Office Max expense was for certificate frames for the Leadership Conference and there were, in fact, 2 legitimate expenses for waste management

Old Business

M3 and M4 lottery – Thank you to those who helped run it

i. M4 lottery food came out of SGA budget - $320ish

Blood Drive April 9^th – How did it go

i. Successful

ii. 20 sign ins, 18 volunteers

OSF Riverplex Health Table

i. Running smoothly

ii. Volunteers are getting a lot out of it

iii. Some weeks are very slow, though – need to increase advertising?

iv. Talk about disposing of bloody gloves properly

v. Check in with Abe for sign up for the next few weeks

No reply from M1 Chicago President regarding All campus Ball
Dean’s Mailbox – discussed at length

New Business

Dean’s Mailbox letter/ Dean Aiyer and Dr. Aldag

i. Background

1. Research Day started because of feedback from students asking for more involvement of students to present their research

2. Orientation given to students a month after M2 orientation to introduce various research opportunities available

3. This is the first time we’re doing Student Research Day – hope that it will grow – just starting with students right now and eventually reach out to subsequent campuses

4. On the other side, James Scholar Projects (not unique to Peoria) – offered to top 1/3 of class with the intent to end up with senior year project presentations

5. Since this is the first year, faculty thought to combine the two presentations because it is all student research – done in discussion with group

6. James Scholar Program hasn’t changed much over the last few years – they have financial support for students in Rockford which we don’t have, but we have allowed students an advantage in the lottery

7. 2 issues – What are the student needs? Are we hurting the students in a negative way?

ii. Opinions

1. Students don’t understand that the lottery is selective towards James Scholars because they need time during the 4^th year to do their research

2. But why should the 3^rd year schedule be affected by time needed to be set aside during 4^th year?

3. What about the students not in James Scholar doing research? Are they automatically at a disadvantage?

4. Question remains – what are we doing to support student and how are we helping students interested in research to do what they want to do?

5. What additional resources do we need to promote student research?

6. Lottery done 3^rd year to move out a rotation completely – especially when family medicine was 4 weeks à family medicine would get moved into 4^th year schedule

7. Original James Scholar documents envisioned a special track in medical school that incorporated research that did have an honors quality to it

a. Criteria to be admitted and criteria to be met in order to graduate

b. If you start a research project on your own and it doesn’t work out, there are no repercussions

c. If we’re going to give this designation and require a higher level, which is an honor, we need to make some accommodations in their schedule

8. James Scholar students are monitored – different from other students doing research – some students sign up and don’t follow through on time

9. Recommendation – select rotations early for only 4^th year

10. It’s impossible for everyone to get the 4^th year what they want – it will still be impossible with or without James Scholar’s picking first and James Scholars are used as a scapegoat

11. BUT, you do have a decreased chance to get what you want if the James Scholars are taking up a few seats in the Sub-I that you want, for example

12. Why have we heard so much of this in the last 3 years? Residencies are far more competitive today. More people are James Scholars now too – we did not used to have 6 or 7 – we used to have 1 or 2

a. The rigor of the projects today are very rigorous

b. That is not to demean the others doing research

c. They did not ask to get the lottery positions but it is tradition

d. Hard to come up with something fair for everyone

13. What are we going to do with the rising interest in research? It is hard to get faculty outside of James Scholars that are very interested in providing research

a. Most of these projects are done out of the department or student’s own research – not funded unfortunately

b. As we go forward, perhaps we can find ways to provide funding for students

c. Will not be an add on to present faculty, and will be expensive

d. There is no intent to second class anybody

14. Should we consider offering James Scholar at the end of M2 year?

15. The issue remains about how better to run the M4 lottery

16. Summarize letter to send to students

17. James Scholar needs to be brought up M1 year to inform students that the program exists and what perks are associated with it

Jump Trade opening Events

i. The Opening Events will take place on the following dates/times: Dedication - 11 a.m. – 3 p.m. Thursday, April 25^th; UICOMP Open House - 11:30am-2pm Monday, April 29^th

ii. Looking for volunteers: The primary volunteer roles are: Greeters/Ushers, Tour Guides, Elevator Operators, Direction & Way finding contacts, IPhone Application Specialists. NOTE: Volunteer training will be required to participate.

1. Can volunteer for one or both

2. Good opportunity – email if interested even though past deadline

iii. Deadline to volunteer was March 27^th

Bosch Community Garden Project

i. Brought up at initial meeting by Kelly

ii. Felix emailed back for information – will take place in May

iii. Idea to put it on to GUIDES or HEARTS for next year but we can keep it in SGA – preference to keep it SGA

iv. Idea to set up as a senior project for the M4’s next year

Progress for Senior Week Plans

i. Sunday 8am paintballing – RSVP if attending, Sweet Cece’s $2 off, Pitch Kareoke Bar at night

1. Can show up late – don’t have to be there the whole time

2. Reserved 8am-2pm

ii. Monday night movie at Landmark – free screening of Oblivion with free popcorn

iii. Tuesday – camping with cabins, firepit, grilling, canoeing, lake

1. Can spend the night there – bunk beds for 30

iv. Wednesday – bar crawl

1. T shirt is $8 – email by April 17^th

v. Thursday

1. Potluck in A-202 – let Dean Rowe about what set-up is requested

2. Night – student awards night at 5:30pm at Embassy Suites

vi. Saturday May 4^th – convocation at Civic Center at 1:30pm

Student Volunteers for Research Day (Friday April 19)

i. Checking-in of students

ii. Dr. Aiyer wanted to ask SGA students before extending it to classmates

iii. 2-3 students needed for registration and poster evaluation

SGA Website updates (Abe, Meghna and Jason)

i. Continuing to be updated

ii. Research faculty will hopefully be added soon

Reminder:

i. SGA transition – May- everyone welcome

ii. Next SGA Meeting – June

Other?

i. M2 request to get another white coat – not in the budget, sorry

ii. Can go to Kay’s uniforms to get the extra patch added on – Judy has their cards in the office

Adjournment

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SGA Meeting Minutes

3/20/13

Time: 6:00pm

Location: Student Lounge

Head of Meeting: Oluchi

Minute Taker: Shreya

Members present: Dean Rowe, Oluchi, Sam, Bindu, Rollin, Adam, Jason, Meghna, Ganesh, Felix, Abe

Welcome Committee Reports

UMSC Meeting Saturday, March 23 – Rockford

i. All UMSC reps and SGA Pres required to attend in Rockford

ii. All students are welcome

iii. Miles will be reimbursed on carpool basis – one car per 4 students going in an official capacity; people going in a non-official capacity will not be reimbursed

Leadership Certificate Program Retreat Recap – Ganesh

i. Leadership series annual event on March 9^th

ii. Dr. Tudor, Dr. Jawad, and Collette C. who works with Dr. Tarantino were the speakers – they all did a wonderful job

iii. However, turnout was not that great – 9 RSVP’ed and 6 students showed up

iv. Good precedent was set for next year though

v. ~$130 spent for breakfast and lunch from Panera

vi. Idea for next year: have people pay when RSVP’ing to ensure turnout – money returned once they attend

List of Student Research titles Update – Ed, Chris V.

i. Neither of them were present but Oluchi will email them to get updates

Treasurer’s Report

Office Max $11.91 spent – unknown cost – need to look into it
Double charge from waste management – need to look into it
Expenses: $2106.44
Current Balance: $2450.63
Student groups need to spend their money before June 1^st – and they need to let us know before they do

Old Business

M3 (4/2-Meghna and Jason) and M4 (4/9 –Bindu, Ed, Abe) Lottery Reminder

i. M4 Lottery Food – SGA responsible (comes out of our budget)

1. Bindu, Ed, and Abe will decide what food to order

2. They should ask Judy to order food the week prior (at least the Friday before)

ii. Abe will find an M4 to partner with him for the second half of the lottery

Blood Drive April 9^th

i. Tuesday after M2 Immersion

ii. Emails will be sent out for sign-up to all 3 classes

Post-Dialogue with Dean Report

i. Dean Aiyer will talk about the resident that was complained about during the event with the appropriate faculty

ii. That particular resident is a senior resident – will not be around next year

iii. Improving the learning environment of Trauma Surgery will be worked on as a collaborative effort between involved parties for next year

Dean’s Mailbox – empty
Riverplex UICOMP OSF Vitals Station

i. Going really well

ii. Still need a few more volunteers (including SGA members!)

iii. We need one M3 or M4 volunteer for March 25^th (upcoming Monday) so that the M2’s aren’t on their own

New Business

Sim Lab Testimonies – Thursday (3/21) 11 a.m. to 1 p.m. and from 2:30 – 4 p.m. at OSF – Contact Dave Haney

i. Need students to interview that experienced something in the hospital after learning about it from simulation first

ii. Will only take 15 minutes to complete the interview and your part in the actual video will only be a little blurb

iii. Will film another time that is not this Thursday so you can email him to ask about when that other time will be

iv. He also needs volunteers for April events – grand opening dedication event for new Sim Center

April 25

11am Blessing and Dedication

6pm Donor Event

April 29

11:30-2pm UICOMP Open House

NOTE: These are actual event times, so volunteer times may include additional time before and after.

All campus Med school Ball

i. President of UIC M1 class emailed Oluchi and other student government presidents (Urbana, Rockford) because they would like to foster a better relationship between all 4 campuses

ii. e.g. Winter charity ball (January-February time) – would be better in Chicago according to them because of the larger student group

iii. Students would pay out of their pocket for the actual ball – nothing has been said about covering the cost in the email that was sent out

iv. Points to consider

1. Cost

2. Location – neutral location?

a. e.g. Starved Rock State Park

3. Switch from ball to conference (or weekend retreat)

a. Opportunity to network

b. Research opportunities at Chicago campus

c. Away rotation opportunities in Chicago

4. Rotating location – for all 4 years of med school, would be at a different campus

Progress for Senior Week Plans

i. Events open to all 3 classes

ii. First two days – events set

1. BBQ lake event vs. camping. vs. picnic event still being discussed

2. Will cost a bit over $2000

3. Sunday – paintball

SGA Website updates (Abe, Meghna and Jason) – remember to send Abe anything that you want to be put up on the SGA website
Reminder:

i. Next SGA Meeting – April 17^th, 2013 – Run by Meghna and Jason

Adjournment

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SGA Meeting Minutes

2/25/13

Time: 6pm

Location: Student Lounge

Head of Meeting: Oluchi

Minute Taker: Shreya

Members present: Oluchi, Ed, Bindu, Rollin, Shreya, Jason, Meghna, Abe, Sam, Chris V.

Welcome

Committee Reports

UMSC Feb 9^th Meeting Report

i. Gold Humanism Nominee – Dr. Thornton! Peoria won!

ii. He will be nominated on a national level, UMSC reps are working on finalizations for paperwork

Increase Peoria UMSC representation for next year’s election

i. Many current members are graduating

ii. M2’s and M3’s should all urge their classmates (especially people who would be good at this) to try and join

iii. Since the meeting was in Peoria, it would be nice to have more people run it

Leadership Certificate Program Update – Ganesh

i. 3 physicians (speakers) confirmed for the event

ii. Ganesh and Angie working on the logistics of the event – March 9^th 9am-1pm

Treasurer’s Report

HPSC Google spreadsheet

i. 2 expenses from back to school party at Jillian’s: $290 on bowling, $254.17 on food

ii. Balance is $4133.84 because we now officially have the HPSC funds

iii. HPSC would like us to log our expenses in their spread sheet from now on

Student Research Day

Chris has met with a few people (Dr. Hafner, Dr. Aiyer, Dr. Baldwin) to get it off the ground
Initial submissions were only from 11-12 people
Unsure if it’s because interest isn’t there but it’s the first time, so we can learn from feedback for next year
Chris will schedule a meeting with the different campuses and try and put together a report
For next year: put together a contact list of the different departments and have the research talk in the beginning of the year and also mid-year to give out the contact list so students have direct access to the residency coordinators – we are lacking communication more than we are lacking research
Try and email out asking current students if they have done research (and with whom) to put on the SGA blog for students interested in pursuing research
Idea for Research Day: email M2’s asking if whoever did research over the summer would like to present it with a poster

Old Business

Welcome back party – Thanks to all those who came and helped with the drive
Blood Drive Report

i. February blood drive – went well, 26 presenting donors and 19 good points

ii. April blood drive will be on April 9^th

Dialogue with Dean – March 4^th 6pm – No Dean Azar but all the deans here will be in attendance

i. Riverplex health day will also be on that night from 6pm to 9pm

ii. Jason and Shreya will go to the Riverplex at 5:30 with Abe to learn how to set up

Dean’s Mailbox

New Business

M2 and M3 Golden Apple

i. Rollin and Meghna will send an email to each class and get nominations from them for the award – the top 5 candidates will be put in to a Survey Monkey – remember to include that they may also be the same people who will hood you at M4 convocation

ii. This process will now be done at the end of the year instead of right now

Golden Apple Selection Process

i. Should voting be done at the end of M4 year or every year in February-March?

ii. Idea brought up to vote at the end of the year instead of in February-March to allow the GI/heme and endo/repro faculty members to be a part of the ballot

iii. M2 nominations during M3 orientation week and the M3 nominations during M4 with online SGA voting

Non-faculty Convocation speaker (U.S. Secretary of Transportation Ray LaHood)

i. Media said it would be nice to have a famous speaker at Convocation

ii. Was brought up at a time that M4’s were voting for a faculty speaker – idea for non-faculty speaker did not move any further because of this, but is an option for next year

iii. Many speakers charge lots of money, however

iv. Leave the idea open for years to come

v. Ask the Golden Apple winners to be on stage for hooding? Have them work in shifts

M3 Lottery Volunteers (April 2nd 8-9am): Jason and Meghna as of now
M4 Lottery Volunteers (April 9^th 5:30-…): Ed, Bindu, and Abe (and Sam if he’s here) – make sure you read the rules beforehand
M3 and M4 Lottery selection
Progress for Match Day and Senior Week Plans

i. T-shirts have been purchased – everyone but 6 have paid

ii. Half of the money from the Match Day T-shirts will be used for the Senior bar crawl (more money may come in afterwards for shirts sold at full price)

iii. After party at Black Rabbit – reserved section

SGA Website updates (Abe, Meghna and Jason) – in the process of updating minutes
Reminder:

i. Financial Counselor, Thursday, Feb 28^th- food will be provided, spouses and significant others are also welcome

ii. Next SGA Meeting - March 20^th, 2013

Adjournment

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SGA Minutes

11/19/2012

Time: 6:00pm

Location: Student Lounge

Head of Meeting: Meghna and Jason

Minute Taker: Shreya

Members present: Rollin, Abe, Ed, Meghna, Jason, Bindu, Cesar, Shreya

Welcome

Mindy talked to us as an OSR representative (AAMC)

At the AAMC conference, these topics were discussed:

· Underrepresentation of some minority groups in medicine

· Mistreatment of medical students- e.g. excessive pimping during rounds

· Standardization of medical curriculum: Sal Khan of the Khan academy gave a talk about this

· Medical students needing to act like a role model and a leader at all times

· Social Networking- make your online presence the way that you want to be represented

· Capstone courses for 4^th year students- teaching them how to be interns

o Positive feedback from those who have taken it

o Medicine and Surgery boot camp offered in Peoria

· Advancement of technology- iPhone apps taking EKG’s, labs, measuring glucose

Committee Reports

UMSC Meeting Debriefing

i. LCME Surveys: Narrative assessment response of 94 (goal of 105); orientation response of 55. Winners of amazon gift cards selected and distributed

ii. UMSC Chicago meeting report

iii. Leadership Certificate Program – Will re-start next year

1. Amara spoke with the M2 class

2. Ganesh met with Angie Kao last week to discuss the program for next year- Kimberly Helmkamp also interested (both in the M2 class)

3. Information session will be held on the Tuesday after Thanksgiving

a. Presenting a PowerPoint with requirements for each of the tracts of the program

b. Post application form and PowerPoint on SGA website

Treasurer’s Report

3 transactions totaling $563
Current balance $3752.11

Old Business

Peoria SGA registration completed- we are an official student group now!
Holiday Party- after Thanksgiving, first week in December

i. SGA will be funding the whole event

ii. Date- Friday, December 7^th was proposed

1. Venues: Richard’s, available weekdays from December 3^rd-6^th

a. Booked on the 7^th

b. $500

2. Haddad’s: $600 ($100 to book), but available on Friday the 7^th

3. At school: Saturday the 1^st 6-9pm (the plan as of now)

a. We need volunteers to help decorate the day of the event

b. Dress nicely

c. Go out afterwards to the local establishments

d. White Elephant

iii. Food

1. Budget $500 for food- can order to school

a. Biaggi’s

b. Avanti’s

c. Haddad’s

d. Chipotle if open

iv. White elephant vs. Secret Santa

1. White elephant was preferred by everyone during the meeting

2. Can be between all three classes

3. Price limit- $10-$20 for white elephant gift

Welcome back party
Break Room Self-Service update –Rollin, K-cup machine

i. Coffee maker moved from break room to cafeteria- only a couple people have been using it, but it has been staying very clean

Dean’s Mailbox

New Business

Student group storage space- is it possible to use the rooms that used to be belong to labs as storage space?

i. Dean Rowe was not sure- probably not, though

Convocation updates

i. We looked at some samples of convocation gowns

ii. Biggest expenses are the renting of the caps and gowns, providing people with invitations (up to 10 a person), production of convocation booklet, class composite for wall in building, reception after convocation

iii. Can download prints online from a website – by streamlining photography things, we will save $8-900 a year

iv. Nicer caps (tams) cost $10-15 dollars more than the original caps

1. But you need to size the nicer caps

2. Students don’t get to keep the nicer caps like they would the original caps

3. If going with the nicer caps, students will be distinct from the faculty

Community Service Project?

i. Having a table in the RiverPlex to check BP, BMI, and blood sugar (in March)

ii. Senior Week service project

SGA Website updates (Abe, Meghna, and Jason)- are updating committee minutes right now
Next SGA Meeting – Scheduled for Dec. 19 – M2 Exam Dec. 17, 18; M3 exam Dec. 21. Should we move this meeting to Dec. 12 or skip the Dec meeting all together?
Other?

Adjournment

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SGA Minutes

10/15/2012

Time: 6pm

Location: Student Lounge

Head of Meeting: Oluchi

Minute Taker: Shreya

Members present: Jason, Adam, Meghna, Caesar, Shreya, Felix, Sam, Rollin, Ganesh, Abe, Chris V., Amara, Oluchi, Dean Rowe

Welcome

I. Committee Reports

UMSC Meeting Debriefing

i. LCME Surveys

1. Were sent out to the M2’s and M3’s

2. We need more M3 input

3. Goal: 105 for Peoria (we got 92)

4. Next survey due on October 30^th- has a PowerPoint with the highlighted answers to the questions- there are actual correct questions (unlike the last one that just had opinions)

a. We will say in email “please pay attention to these slides”

b. Doesn’t take long to look at the PowerPoint

c. Will again be an M2/M3 survey

d. They will be allowed to find the answers in the group- we just cannot blatantly give them the answers

e. The purpose is that everyone knows the policies that are in place

f. Two $50 gift certificates from Amazon given out randomly to survey takers

ii. UMSC class reps report

1. Chris in favor of keeping the research night

2. Dissatisfaction seen across some of the campuses- working on the feedback received to improve upon the next one

3. Our college- Chris is meeting with Dr. Aiyer on the 19^th to discuss the long-term goal of research

4. Will be difficult to unify the structure of research night across all campuses

5. He will update us on the October 19^th meeting

iii. Leadership Certificate Program

1. Started by Chicago campus but it didn’t make it to the other campuses for the past 6-7 years, but for the past two years, the Rockford campus started having it

2. 2 years ago, Peoria had a good interest of 35-40 people, but a lot of people couldn’t complete the paperwork (needed signatures from people at events)

3. Last year, not many were interested, so we are at a standstill for the program right now

4. If we had a position where someone was elected, maybe they will take it more seriously and feel like it’s important to do – for next year’s class, we can put it on the ballot as a new position for election

5. It’s still nice to have the event on campus even for people that are not in the leadership certificate program – bridges the community together

6. What should we do??? Elect a new position on the end of the year ballot for this program or have current students volunteer to take charge for next year?

7. Is it sustainable cost wise to continue the program? 35-40 people started off in the program initially, but only 4 people completed all the requirements

a. But there were 8-9 people that did show up to the retreat, so we may want to consider sustainability in terms of the number of people that show up for event

b. Voting- RESULT: we will be continuing the program, and we will do it this year

i. We need one M2 and one M3 to volunteer to lead the program for this year so that every year, there is one student that has been a part of it before and one student to continue it for next year

ii. Ganesh volunteers for the M3 class

iii. Amara will come in to talk to the M2 class about it on Friday

iv. Unfilled Positions – Alumni Liaison (Imran Chishti) and Health Care Committee Liaison

1. Health Care Committee Liaison